Summer School Attendance Tracking with Real-Time Dashboards

Attendance rate

71% 89%

+25%

Follow-up time

3 days Next morning

-95%

Credit recovery

58% 82%

+41%

The Problem

Summer school had a persistent attendance problem. Students enrolled but didn't show up consistently. With compressed timelines (4-6 weeks), every missed day represented a significant portion of instructional time. The district was spending money on seats that sat empty. The core issue was visibility: summer school attendance was tracked on paper sign-in sheets at individual sites. No one at the district level knew who was attending until the program ended.

The Plan

1

Site leads enter attendance by 9:30 AM daily

Digital entry replaces paper sign-in sheets. Dashboard auto-refreshes by 10 AM.

Data Import Data Wall See example

Elmer Suite → Data Import

roster_spring_2026.csv
342 rows · 12 columns · uploaded just now

✓ 338 matched ⚠ 3 need review ✗ 1 error

Import 338 Students Review Errors

Preview everything before committing. Fix errors before they become problems.
2

Coordinator reviews dashboard at 10 AM

Every absent student assigned to a counselor for same-day contact.

30 min/day

Data Wall See example

Elmer Suite → Data Wall

StudentMetric 1Metric 2Status

Student A At Risk Watch Flagged

Student B On Track On Track ✓

Stoplight colors show who needs attention at a glance.
3

2+ consecutive days absent triggers home visit

In a 4-week program, every day is 5% of instructional time. Speed is non-negotiable.

Triggers Events