Student histories vanish over summer

Handoff Completion

45% 94%

+109%

Fall Ramp-Up Time

4 weeks 3 days

-89%

Critical Info Available Day 1

22% 91%

+314%

The Problem

Every September, new teachers started the year blind. Student history, intervention data, behavioral patterns, IEP notes, and family context — all of it was locked in the previous teacher's head or scattered across filing cabinets. It took 3-4 weeks for teachers to learn what last year's teacher already knew. Students with complex needs suffered most. Behavioral plans were restarted from scratch. Triggers that had been identified were forgotten. Families had to re-explain their child's story to a new set of adults.

The Plan

1

Teachers update student profiles with end-of-year status

Active interventions, behavioral patterns, family context, reading/math levels, "what you need to know" notes.

Week 1 (May)

Student Profile Events See example

Student Profile → End-of-Year Notes

Outreach logged
Family contacted. Notes recorded for team visibility.
Today · 10:30 AM

Status updated
Student returned. Moved to monitoring.
Yesterday

All events visible to the team. No meetings needed to stay in sync.
2

Verify IEP/BIP students have complete handoff packages

Special education coordinators verify every plan student is documented.

Week 2

IEP/504 Student Profile
3

Transfer: reconfigure groups for next year's rosters

Receiving teachers get access to incoming students' full profiles.

Week 3 (June)

Groups Data Wall Imports See example

Groups → Next Year's Rosters

6th Grade — Ms. Chen's Class

Marcus T. Aaliyah R. Devon K. Sophia L.

Create groups, assign students, track progress per group.