It takes 6 weeks for data systems to work after school starts

Days to data wall

32 3

-91%

Import errors

18% 2%

-89%

Staff ready Day 5

60% 95%

+58%

The Problem

Every August, it took 4-6 weeks after school started for data systems to be functional. Rosters were wrong, imports failed silently, and staff didn't have login credentials. Teachers couldn't see their students' history until October. The first month of school operated in a data blackout.

The Plan

1

Day 1: SIS roster export + validation

Clean data before importing — fix name mismatches, remove withdrawn students, verify grade assignments.

Day 1

Imports See example

Elmer Suite → Imports

roster_spring_2026.csv
342 rows · 12 columns · uploaded just now

✓ 338 matched ⚠ 3 need review ✗ 1 error

Import 338 Students Review Errors

Preview everything before committing. Fix errors before they become problems.
2

Day 2: Import roster into the platform

Preview mode shows everything before committing. Fix errors before proceeding.

Day 2

Imports Student Profile See example

Elmer Suite → Student Profile

Outreach logged
Family contacted. Notes recorded for team visibility.
Today · 10:30 AM

Status updated
Student returned. Moved to monitoring.
Yesterday

All events visible to the team. No meetings needed to stay in sync.
3

Day 3: Staff accounts created or rolled over

All staff receive login credentials.

Day 3

Student Profile
4

Days 4-5: Groups configured, data walls created, staff onboarded

Teachers log in, see their roster, open their data wall. Walk away with a working system.

Days 4-5

Groups Data Wall